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The first method can be achieved in 8 steps and gives you more functionality through the Sort window. In this article, I will take you through the method of sorting numbers in excel. In this example, I have the data of sales across four regions at a different time frame. Note: in this example we are selecting the data with the headers selected. On the Data tab, in the Sort & Filter group, click to perform an ascending sort (from A to Z, or smallest number to largest). Step 5: Now click on the Sort by drop-down list in excel.. On the Data tab, in the Sort & Filter group, click Sort. This excel sort formula is accurate and to the point. Note: There is no default cell color, font color, or icon sort order. As an enhancement to Excel's calculation engine, the Dynamic Arrays functionality enables a single formula to produce results that expand into other cells, as demonstrated in the SORT example below. “K”). On the Data tab, pick one of the sort methods: Sort Ascending to sort A to Z, smallest to largest, or earliest to latest date. Then select a cell color, font color, or cell icon. Select a blank cell beside original numbers with prefix or suffix, says Cell B2, type the formula =num (A2) (A2 is the number with prefix or suffix) into it, and then drag this cell’s AutoFill Handle to the range as you need. Sort by employee name is one level sorting. If the next number is smaller, we swap the numbers. I want to sort the sort based on the Units Sold column from largest to smallest. Under Sort On, select Cell Color, Font Color, or Cell Icon. The second By default, excel already selected the order a Smallest to Largest, but we can change it according to our requirement. How to sort two or more columns, sort by row, sort in a Custom Order. It is a multi-level sorting. Sort by employee name and by department name. Microsoft calls this process "spilling" and refers to all Excel formulas producing multiple results as "spilled array" formulas. You must define the order that you want for each sort operation. The below image is the result of that. And if you sorted “Z to A,” Medium would appear first, with Low in the middle. On the Excel Ribbon, click the Data tab. For more information, see Fix text-formatted numbers by applying a number format. In the Sort dialog box, under Column, in the Sort by or Then by box, select the column that you want to sort by a custom list. This way we can sort the number without clicking on the Data tab and then A-Z; Figure 11: Excel Auto Sort Table. All you need do is replace the SMALL function with the LARGE function: Basic formula: = LARGE (data,ROWS( exp_rng)) Example 2- Using the LARGE function to sort data in descending order. If the contents can be interpreted as a number then Excel converts it to a number. 1, 10, 11, 2 etc Excel number sort order problems Occasionally you may try and sort some numbers in Excel and instead of getting this 1, 2 Remove any leading spaces In some cases, data imported from another application might have leading spaces inserted before data. You can either click and drag to select the column that you want to sort, or you can click one of the cells in the column to make it active and let Excel select the data automatically. On the Data tab, in the Sort & Filter group, click to perform an ascending sort (from A to Z, or smallest number to largest). In this case, make sure that you reapply the sort to get up-to-date results. Not many people do not know about this cool technique. On the Data tab, in the Sort & Filter group, click Sort. Note: The Sort On menu is disabled because it's not yet supported. Go to File > Options > Advanced > General > Edit Custom Lists, then in the Custom Lists dialog box, click Import, and then click OK twice. Using the preceding example, select cells A1:A3. Step 2: Go to the Data tab and Sort. Only use this technique if there are no blank rows or columns within the data. You can even sort data in an Excel row, left to right, by changing one of the sort options. Step 4: Once you click on the Options button, it will open up the below dialogue box.Select Sort Left to Right. To get the numbers to sort you can use the VALUES function to convert the’text’ number into a number. Choose the column whose value we want to sort then choose Sort on Value from the drop-down. Learn how to sort data in Excel 2010. For example, a column might contain values that you want to sort by, such as High, Medium, and Low. Remove the leading spaces before you sort the data. (You could also just highlight all the data and Excel won’t show a “Sort Warning” box.) Sort dialog box will appear. For date or time values, select Oldest to Newest or Newest to Oldest. Under Row, in the Sort by box, select the row that you want to sort. Now, let's click on Add Level. To sort in ascending order use the “SMALL” function along with the “ROW” function. The maximum length for a custom list is 255 characters, and the first character must not begin with a number. Step 5: After this, undergo the Order section and select Largest to Smallest. Make sure that you have the proper locale setting in Regional Settings or Regional and Language Options in Control Panel on your computer. How to Sort Your Column Data in Excel? In the case of non-numerical data, we can sort from A to Z, Z to A. In my case, I'll choose Client from the dropdown menu, and leave the the Sort On set to Values, and Order set to A to Z. As you probably can guess, sorting with these columns may yield odd results. The LARGE function for figure 1 will be thus: And apart from this, I ‘d also like to share a simple tweak which you can do to sort columns in custom order. Do one of the following: For text values, select A to Z or Z to A. Step 5: Now, under this layer, select Revenue first and then Largest to Smallest. Let us take one more example to understand better. Click any cell in the column you want to sort. To sort data in a custom order, you can either use Excel's Custom Sort feature or build a SORTBY MATCH formula in this way: SORTBY(array, MATCH( range_to_sort , custom_list , 0)) Taking a closer look at our data set, you will probably find it more convenient to sort the projects by their status "logically", e.g. To sort by value, select one of the options from the Order drop-down: To sort by cell color, font color, or cell icon, do this: Under Order select a cell color, font color, or cell icon, then select On Left or On Right. Do one of the following: To move the cell color, font color, or icon to the top or to the left, select On Top for a column sort, and On Left for a row sort. Fortunately, Excel will warn you if it senses you are about to attempt this: If you did not intend to sort like this, then press the Expand the selection option, otherwise select Continue with the current selection. Open the Order dropdown and select how you want to sort the data in the selected row. Introduction to Sort Column in Excel To sort the column in excel first select the cell in the column which we want to sort and then click on Sort option which available in the Data tab. After we add the formula, we can sort by that column. Click Ok to sort the data. Under each column is a dropdown. In the Custom Sort dialog box, under Column, in the Sort by box, select the first column that you want to sort. Now we can Sort the number by Largest to Smallest and vice-versa. 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Take you through the sort operation would be based on the sort and Filter button the... What Excel will sort region-wise data, we compare the first row as how to sort numbers in excel following steps one in... Both words and numbers in end is they will be thus: data. 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